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Secure, Compliant, Hosted in Turkey
KVKK Compliant
256-bit SSL Encryption
Turkish Data Center
Daily Backup
Role-Based Access
Full Audit Trail
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Chat, Calls & Notifications
Team chat, message search, voice/video calls and instant notifications — fully private, visible only to participants.
- 1:1 and group chat
- Message search and video calls
- SignalR real-time notifications
Meeting Rooms
Invite-based or open video meeting rooms. Screen sharing, participant management and instant invite notifications.
- Open and invite-only room types
- Quick join via room code
- Scheduled meeting reminders
Remote Access
User-approved remote desktop support. IT connects only with permission; Windows and Android agent support.
- User consent required for every session
- Windows & Android agent apps
- Secure session management
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6+
Core operation areas
40+
Unified process steps
End-to-End
Audit-ready data chain
👥 Personnel & Human Resources
Team management end-to-end in one system
Every personnel action from hiring to exit is recorded. Leave requests, attendance, personnel files and performance are managed on one traceable platform.
Personnel File
Contracts, identity details, training history and banking data are stored digitally with strict access control.
Leave Flow
Employee requests - manager approves - reflected in calendar. Every step is logged with notification and audit trail.
Attendance Tracking
Daily attendance, late arrivals, early leaves and sick leaves are stored in reportable format with automatic anomaly alerts.
Tasks & Performance
Assigned tasks, completion rates and evaluation notes are visible on one panel with period-based reviews stored in system.
Role & Permission
Module-based permissions are assigned instantly for new users. On exit, accounts and sessions are terminated immediately.
Contract & Approval Docs
Employment contracts, confidentiality and authorization forms are uploaded with digital approval for instant audit evidence.
🎓 Training & Certification
For GCP audits, training evidence is instantly ready
One of the first audit questions is -Which trainings has your team completed?-. This module answers it in minutes.
100%
Digital certificate tracking
0
Missing training documents
GCP
Compliance-ready
✓
Course & Video Content
Online courses, videos and documents are uploaded; team members complete them on their own schedule.
✓
Assessment
Post-training quizzes measure competency; score and completion date are saved automatically.
✓
Certificate Validity
Renewal dates for GCP, ICH E6, GDPR-like certifications are tracked with auto reminders.
✓
Team Training Matrix
See who completed which training in one table; export matrix instantly for audits.
✓
SOP Read Confirmation
SOPs are sent to staff with read/approve logging for clear proof.
✓
Full Audit Trail
Who started, completed and scored each training is immutably recorded for audit evidence.
🏥 Patient & Visit Management
Field operations from visit to report in one flow
From planning to GPS-verified entry, patient tracking to manager approval, each step is traceable.
1
Visit Planning
Coordinator enters visit plan, field staff are notified and schedule is updated.
👤 Coordinator
→
2
Field Check-in & GPS
Location is verified by GPS and visit start time is timestamped automatically.
⚡ Automatic
→
3
Visit Record
Patient file updates, activity entries and document photos; OCR extracts data automatically.
🔀 Hybrid
→
4
Manager Approval
Field staff marks completion, coordinator/monitor approves or requests correction.
🔀 Hybrid
→
5
Reporting
Visit data appears on live reports; sponsor dashboard stays up to date.
⚡ Automatic
💡 Field-captured documents are transformed into structured data via OCR + LLM in seconds.
💰 Financial Flows
From expense to payment, advance to collection full traceability
Reliable budget management is critical. Every expense, approval and payment is recorded as evidence.
Expense Management
OCR extracts receipt totals, classifies lines and tax values; approved entries remain immutable.
Advance Request & Closing
Staff requests advance, gets approval and transfer, then closes it with receipts in a fully tracked cycle.
Performance Invoices
Invoice by visit, patient or milestone with contract-based automatic calculations.
Multi-Currency
Operate in EUR, USD, TRY and more with exchange-rate aware reporting.
Multi-Step Approval Chain
Auto-assign approvers by amount thresholds with configurable rule sets.
Budget Reporting
Study-level budget usage, line-item distribution and period comparisons with export options.
💬 Messaging & Notification Center
All communication fully private
Replace WhatsApp or email chains with in-system communication: no admin, IT or auditor can read chats - messages stay between participants only.
SignalR Realtime
WebSocket-based instant delivery without refresh or wait.
1:1 & Group Chat
Direct and team channels with permission-based access control.
File & Document Sharing
Share files in chat. Attachments are visible only to conversation participants.
Smart Notifications
Push, email and in-app with priority labels and quiet hours.
Read & Delivery Info
Know who received and read critical notices and when.
Complete Privacy Guarantee
No third party can access chat content. Admins, IT and audit teams cannot read messages - communication stays between participants only.
Message & People Search
Instant search across people, groups and message history. Find past conversations in seconds.
Voice & Video Calls
Start 1:1 or group voice/video calls directly from chat. WebRTC-based, no extra app required.
Why are your chats fully private?
- WhatsApp / email carries corporate data leakage risk
- Only participants can access chats - nobody else can read them
- Messages are not archived for audit - complete privacy
- Data stays within controlled boundaries - GDPR/KVKK ready
- Access revoked instantly when personnel leave
Meeting Rooms
Video meetings via invite and room code
Create meeting rooms inside Medisist without external video tools. Send invites or join with a room code.
Room Management
Open or invite-only rooms, participant limits and quick access via room code.
Invites & Notifications
Instant invites to selected people, scheduled reminders and live session alerts.
Video Session
WebRTC video meetings with mic/camera controls and participant list.
Screen Sharing
Share your screen during meetings for presentations and remote demos.
Remote Access
Approved remote support
IT and support teams cannot connect to a device without explicit user approval. Secure channel for remote assistance.
User Consent
Every session is started and approved by the user; unauthorized connections are not possible.
Windows Agent
Secure remote access on desktop via the Medisist agent application.
Android Support
Approved remote connections on mobile devices via the agent app.
Session Security
Connection codes, time limits and instant termination keep you in control.
📦 Equipment & Assets
Every equipment item registered, assigned and tracked
From procurement to retirement, each step is visible and provable.
1
Registration & Tagging
Register serial, brand, model, purchase data and photo; print QR/barcode labels.
👤 User
→
2
Assignment
Assign to authorized staff with signed assignment documents stored digitally.
🔀 Hybrid
→
3
Maintenance & Calibration
Define periodic schedules and receive reminders; all actions are recorded historically.
⚡ Automatic
→
4
Transfer / Return
Transfer across users/locations with assignment history and location updates.
🔀 Hybrid
→
5
Disposal / Handover
Open disposal/handover records and preserve full lifecycle history.
⚡ Automatic
QR & Barcode Scan
Get assignment, maintenance and location details in one scan.
City & Location Tracking
See who has which equipment, where and in which study.
Maintenance Reminder
Automatic push/email reminders for upcoming maintenance.
Digital Assignment Document
Signed assignment documents are stored as PDF for instant audit proof.
Certificate & Warranty Tracking
Track warranty and calibration certificates with expiry alerts.
Asset Report
List inventory instantly and export for audit preparation.
💡 Calibration and maintenance records can be presented instantly during GCP audits.
6 Core Strengths of One Platform
Modules are not isolated; every action updates the entire chain automatically.
Automatic Data Flow
Leave records update payroll, visit records update inventory, training records update certifications - automatically.
Unified Reporting
Data from all modules merges into one dashboard; instant and historical reports ready in minutes.
Central Authorization
Each user sees only authorized data; role-based access control is enforced automatically.
Works on Every Device
Single interface on desktop, tablet, and mobile; seamless experience from field staff to managers.
Integration API
Connect to existing hospital automation systems, billing software, and external services.
Real-Time Synchronization
A change in one module instantly reflects across all related modules; no inconsistent data.
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Secure Access with Permission Matrix
With role- and unit-based authorization, each user accesses only the data they should see. Access history on the management side is recorded and traceable.
Operational Visibility on a Single Screen
Personnel, visits, finance, and equipment processes are tracked on the same panel. For decision makers, current status, risk, and action points are clearly displayed.
Compliance and Audit Readiness
KVKK compliance approach, backup policy, transaction logs, and audit trails are part of the standard workflow. This accelerates both internal and external audit preparation.
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Team communication
WhatsApp, personal email, separate video tools
✓ Private chat, calls, meeting rooms - one platform
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