Personnel & Leave Management
Leave, absence, overtime and team planning with automated approval chains. No more spreadsheets.
- Automated approval flows
- Absence & overtime tracking
- Team calendar view
✦ Next-gen business management platform
From HR to accounting,
from field to AI
one platform.
HR leaves, accounting records, document compliance, OCR expense tracking, field visits and an AI-powered assistant — all in one screen, in real time.
✓ Installation support included
✓ 9 languages supported
✓ SaaS or on-premise
30+
Active modules
9
Languages
%99,9
Service uptime
SaaS
or on-premise
Secure, Compliant, Hosted in Turkey
KVKK Compliant
256-bit SSL Encryption
Turkish Data Center
Daily Backup
Role-Based Access
Full Audit Trail
Modules
One platform, all your corporate operations
End scattered tools. Medisist unites the critical layers of corporate management under one roof.
HR & Operations
Document & Compliance Tracking
Track certificates, contracts and procedures with expiry dates; auto alerts for critical documents.
- Expiry date notifications
- Version control & archiving
- Compliance reporting
Field & Visit Operations
Visit plans, field records and ops data in one screen; closes the field-management gap.
- Visit planning & assignment
- Mobile-friendly field logging
- Route & location tracking
Accounting & Finance
General Journal
Enter, approve and report double-entry journal records in standard format. Reversal supported.
- Draft & approved voucher flow
- Automatic reversal generation
- Chart of accounts integration
Customer/Supplier Account Mgmt
Track customer & supplier accounts. Balances, debits/credits and reconciliation update live.
- Customer & supplier accounts
- Debit-credit balance tracking
- Account reconciliation screen
Expenses & OCR Invoice Tracking
Photograph receipts; OCR reads them. Advance & expense approval keeps spending under control.
- OCR receipt/invoice reading
- Advance & expense approval chain
- Detailed expense reports
Technology & AI
AI Assistant
Turns text or voice input into structured forms. AI drafts expenses, journals or visit summaries.
- Natural-language form filling
- Automatic summary & draft generation
- Multiple AI providers (Gemini, OpenAI, Groq)
Notifications & Messaging Hub
Real-time push via SignalR, team chat and calendar. Approvals, alerts and reminders never miss.
- Real-time push notifications
- Role-based notification management
- Calendar & reminder integration
Clinical & Field
Equipment & Assets
Register all fixed assets and equipment; manage maintenance schedules, warranty tracking and custody assignments in one place.
- Custody & responsibility tracking
- Maintenance & calibration schedule
- Warranty & depreciation management
Training & Certification
Manage staff training matrices; track mandatory certifications and receive automatic expiry alerts.
- Training matrix management
- Certificate expiry notifications
- Attendance & completion reports
Patient & Visit Flow
Manage patient registration, visit scheduling and field notifications in an integrated workflow; key metrics monitored in real time.
- Patient record & history tracking
- Visit scheduling & reminders
- Field operation notifications
Deep Modules
Modules at operational depth
Beyond first-look cards, these modules carry the real day-to-day operational workload in the field.
6+
Core operation areas
40+
Unified process steps
End-to-End
Audit-ready data chain
👥 Personnel & Human Resources
Team management end-to-end in one system
Every personnel action from hiring to exit is recorded. Leave requests, attendance, personnel files and performance are managed on one traceable platform.
Personnel File
Contracts, identity details, training history and banking data are stored digitally with strict access control.
Leave Flow
Employee requests → manager approves → reflected in calendar. Every step is logged with notification and audit trail.
Attendance Tracking
Daily attendance, late arrivals, early leaves and sick leaves are stored in reportable format with automatic anomaly alerts.
Tasks & Performance
Assigned tasks, completion rates and evaluation notes are visible on one panel with period-based reviews stored in system.
Role & Permission
Module-based permissions are assigned instantly for new users. On exit, accounts and sessions are terminated immediately.
Contract & Approval Docs
Employment contracts, confidentiality and authorization forms are uploaded with digital approval for instant audit evidence.
🎓 Training & Certification
For GCP audits, training evidence is instantly ready
One of the first audit questions is “Which trainings has your team completed?”. This module answers it in minutes.
100%
Digital certificate tracking
0
Missing training documents
GCP
Compliance-ready
✓
Course & Video Content
Online courses, videos and documents are uploaded; team members complete them on their own schedule.
✓
Assessment
Post-training quizzes measure competency; score and completion date are saved automatically.
✓
Certificate Validity
Renewal dates for GCP, ICH E6, GDPR-like certifications are tracked with auto reminders.
✓
Team Training Matrix
See who completed which training in one table; export matrix instantly for audits.
✓
SOP Read Confirmation
SOPs are sent to staff with read/approve logging for clear proof.
✓
Full Audit Trail
Who started, completed and scored each training is immutably recorded for audit evidence.
🏥 Patient & Visit Management
Field operations from visit to report in one flow
From planning to GPS-verified entry, patient tracking to manager approval, each step is traceable.
1
Visit Planning
Coordinator enters visit plan, field staff are notified and schedule is updated.
👤 Coordinator
→
2
Field Check-in & GPS
Location is verified by GPS and visit start time is timestamped automatically.
⚡ Automatic
→
3
Visit Record
Patient file updates, activity entries and document photos; OCR extracts data automatically.
🔀 Hybrid
→
4
Manager Approval
Field staff marks completion, coordinator/monitor approves or requests correction.
🔀 Hybrid
→
5
Reporting
Visit data appears on live reports; sponsor dashboard stays up to date.
⚡ Automatic
💡 Field-captured documents are transformed into structured data via OCR + LLM in seconds.
💰 Financial Flows
From expense to payment, advance to collection full traceability
Reliable budget management is critical. Every expense, approval and payment is recorded as evidence.
Expense Management
OCR extracts receipt totals, classifies lines and tax values; approved entries remain immutable.
Advance Request & Closing
Staff requests advance, gets approval and transfer, then closes it with receipts in a fully tracked cycle.
Performance Invoices
Invoice by visit, patient or milestone with contract-based automatic calculations.
Multi-Currency
Operate in EUR, USD, TRY and more with exchange-rate aware reporting.
Multi-Step Approval Chain
Auto-assign approvers by amount thresholds with configurable rule sets.
Budget Reporting
Study-level budget usage, line-item distribution and period comparisons with export options.
💬 Messaging & Notification Center
All communication inside the system, with audit trail
Replace scattered channels with in-system communication where every message and alert is traceable.
SignalR Realtime
WebSocket-based instant delivery without refresh or wait.
1:1 & Group Chat
Direct and team channels with permission-based access control.
File & Document Sharing
Shared files are archived with sender and view timestamps.
Smart Notifications
Push, email and in-app with priority labels and quiet hours.
Read & Delivery Info
Know who received and read critical notices and when.
Full Message Archive
Append-only archive for complete accountability in audits.
Why in-system messaging?
- External chat/email trails stay outside formal audit scope
- Every in-system communication links to audit trail
- Work-related decisions are stored as verifiable evidence
- Data stays within controlled boundaries
- Access can be revoked instantly on personnel exit
📦 Equipment & Assets
Every equipment item registered, assigned and tracked
From procurement to retirement, each step is visible and provable.
1
Registration & Tagging
Register serial, brand, model, purchase data and photo; print QR/barcode labels.
👤 User
→
2
Assignment
Assign to authorized staff with signed assignment documents stored digitally.
🔀 Hybrid
→
3
Maintenance & Calibration
Define periodic schedules and receive reminders; all actions are recorded historically.
⚡ Automatic
→
4
Transfer / Return
Transfer across users/locations with assignment history and location updates.
🔀 Hybrid
→
5
Disposal / Handover
Open disposal/handover records and preserve full lifecycle history.
⚡ Automatic
QR & Barcode Scan
Get assignment, maintenance and location details in one scan.
City & Location Tracking
See who has which equipment, where and in which study.
Maintenance Reminder
Automatic push/email reminders for upcoming maintenance.
Digital Assignment Document
Signed assignment documents are stored as PDF for instant audit proof.
Certificate & Warranty Tracking
Track warranty and calibration certificates with expiry alerts.
Asset Report
List inventory instantly and export for audit preparation.
💡 Calibration and maintenance records can be presented instantly during GCP audits.
6 Core Strengths of One Platform
Modules are not isolated; every action updates the entire chain automatically.
Automatic Data Flow
Leave records update payroll, visit records update inventory, training records update certifications — automatically.
Unified Reporting
Data from all modules merges into one dashboard; instant and historical reports ready in minutes.
Central Authorization
Each user sees only authorized data; role-based access control is enforced automatically.
Works on Every Device
Single interface on desktop, tablet, and mobile; seamless experience from field staff to managers.
Integration API
Connect to existing hospital automation systems, billing software, and external services.
Real-Time Synchronization
A change in one module instantly reflects across all related modules; no inconsistent data.
How It Works
Digitize your operation in 3 steps
No complex setup. Go live in a few days and start using it with your team.
01
Request & Data Entry
User submits leave, expense, journal or visit data via a single form or the AI assistant.
02
Approval & Audit
Authorized roles view, comment, reject or approve. Every step is logged.
03
Notification & Reporting
Post-decision instant notifications, audit trail and live-updated reports. All data exportable.
Why Medisist
Not just software — a working process architecture
Medisist does not just provide screens; it preserves the audit trail of who triggered which process and when. Auditable, secure and scalable.
Role-Based Permissions
Authorization split at module, tab and action level. Each user sees only what they should.
9 Languages
Turkish, English, German, French, Arabic and more — full localization for international teams.
Realtime Infrastructure
SignalR-based real-time notifications and live data updates. See everything without refresh.
Auditable Audit Logs
Every approval, change and login is logged. Ready for corporate audit and compliance.
Mobile-Friendly Design
Field staff use phones, managers desktops. All screens adapt to every device.
SaaS or On-Premise
Cloud-based or on your own server. Enterprise-grade with PostgreSQL and .NET 10.
Secure Access with Permission Matrix
With role- and unit-based authorization, each user accesses only the data they should see. Access history on the management side is recorded and traceable.
Operational Visibility on a Single Screen
Personnel, visits, finance, and equipment processes are tracked on the same panel. For decision makers, current status, risk, and action points are clearly displayed.
Compliance and Audit Readiness
KVKK compliance approach, backup policy, transaction logs, and audit trails are part of the standard workflow. This accelerates both internal and external audit preparation.
Artificial Intelligence
Just say it,
Medisist does it.
Type or speak naturally — the AI assistant understands, fills forms, creates expenses, drafts journals or routes you to the right module. Cut data-entry time in half.
-
Natural-language data entry "I went to Istanbul today, spent 450 TL on fuel" → expense record auto-created.
-
Multiple AI providers Gemini, OpenAI or Groq — pick the engine from the admin panel.
-
Smart module routing The assistant understands and takes you to the right page. No menu hunting.
Live System Features
One-click automation — not in words, in screens.
What does Medisist actually automate? Four live examples from the system.
Gemini Vision
Receipt Photo → Expense Entry
Snap a photo of an invoice or receipt; the system reads supplier, amount and date and fills the form.
SupplierShell Istanbul
Amount1,245.00 ₺
Date03.05.2026
PDF Parser
Contract PDF → Clauses & Amounts
Upload the contract; the system detects clauses, amounts and dates and adds them to the table.
- Clause 1 — Service Fee — 12,000.00 ₺
- Clause 2 — Monthly Maintenance — 1,500.00 ₺
- Clause 3 — Renewal Date — 01.06.2027
Voice / Text LLM
Voice/Text Command → Auto Form Fill
Just describe it — expenses, leave or work entries are auto-mapped to the right form by AI.
"Tomorrow 9:00–17:00 visit for Patient A, 2 hours overtime"
Type: Visit · Patient: A
Date: Tomorrow · 09:00–17:00
Overtime: 2 hours
SignalR Hub
Live Notifications & Presence
Approvals, messages and task updates appear under a second. Online users are shown live.
New expense approval · Ahmet Y. — 1,245.00 ₺
3 users online
In-System Experience
How your team's day flows on Medisist
Live chat, instant approvals, task flows and manager view work together on one screen.
Live Work Chat
Real-time via SignalR
Expense submitted. Send for approval?
Approval flow started. Department manager and accounting notified.
At Manager
At Accounting
Logged
Great, ping me when done.
OK. I'll send mobile and web alerts on status change.
Operation Flow
Unified panel view
1. Request Opened
00:13Staff submits expense or leave request from the mobile app.
2. Manager Approval
00:44Manager reviews from notification with one click, adds notes if needed.
3. Accounting Processing
01:07Journal and account entries are auto-drafted.
%72Faster approvals
%41Less manual work
0Lost emails
Comparison
Old way vs Medisist
One platform instead of scattered tools, email threads and spreadsheets.
Old Way
Medisist
Leave requests
Email threads & unclear approvals
✓ One-click request, instant-notified approval
Accounting entry
Separate accounting tool, manual entry
✓ AI-assisted journal, accounts and reconciliation
Expense tracking
Spreadsheets, lost receipts
✓ OCR invoice reading, approval chain
Document management
Folders, expired files
✓ Automatic expiry alerts
Field operations
Phone calls, paper forms
✓ Mobile visit logging, instant reporting
Notifications
Email, delayed & easy to miss
✓ Instant push via SignalR
Multi-language
Usually not supported
✓ 9 languages, full localization
Setup
Many tools, many licenses, high cost
✓ Single platform, SaaS or on-premise
FAQ
Frequently Asked Questions
Answers to common questions — write us if you can't find yours.
Scales from 10-person teams to 500+ staff enterprises. Modular — activate only what you need.
In SaaS we host you on Medisist infrastructure — no server admin. On-premise installs on your server; data stays in your control.
Medisist offers REST API and WebHook. Our team supports integration with accounting, ERP or custom apps.
Users pick language in profile; UI, notifications and messages switch automatically. Languages: TR, EN, DE, FR, ES, IT, PT, RU, AR.
Role-based access ensures each user sees only authorized data. On-premise keeps data on your server. All actions are logged.
After demo approval our team plans setup, data migration and training. Typical go-live: 1-2 weeks.
The AI assistant is included. You enter your Gemini/OpenAI/Groq API key in the admin panel; API cost depends on the provider.
Ready to start?
Let's tailor Medisist to your company.
Explore the platform together in a 30-minute live demo. We will listen to your current processes and show how Medisist fits.
- ✓ Personalized demo session
- ✓ Technical and pricing details
- ✓ Setup & integration support